Useful keyboard shortcuts in Microsoft Outlook 2003/2007
by Pedro on Thu 07 October 2010 09:53 in Microsoft Outlook
tags: combination, common, key, keyboard, list, Outlook, shortcut, useful
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tags: combination, common, key, keyboard, list, Outlook, shortcut, useful
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Keyboard shortcuts are a useful feature while performing everyday tasks. Instead of using mouse to browse through the numerous MS Outlook menus and windows you can simply hit the key combination.
Below is the list of the most common keyboard shortcuts of Microsoft Outlook 2003/2007 that work in the main program window:
| Open Mail module in Navigation pane | Ctrl+1 |
| Open Calendar module | Ctrl+2 |
| Open Contacts module | Ctrl+3 |
| Open Tasks Module | Ctrl+4 |
| Open Notes Module | Ctrl+5 |
| Open Folder list | Ctrl+6 |
| Open Shortcuts Module | Ctrl+7 |
| Open Journal module | Ctrl+8 |
| Open Folder picker dialog | Ctrl+Y |
| Rotate Navigation pane on, off, minimized | Alt+F1 |
| Rotate To-Do bar on, off, minimized | Alt+F2 |
| Switch to Inbox | Ctrl+Shift+I |
| Switch to Outbox | Ctrl+Shift+O |
| Open the Address Book | Ctrl+Shift+B |
| Open Send and Receive Settings dialog | Ctrl+Alt+S |
| Open Advanced find dialog | Ctrl+Shift+F |
| Add a Quick Flag or mark completed. | Insert |
| Reply to a message | Ctrl+ R |
| Reply All to a message | Ctrl+Shift+R |
| Forward | Ctrl+F |
| Forward as attachment | Ctrl+Alt+F |
| Mark a message as read | Ctrl+Q |
| Mark message as unread | Ctrl+U |
| Advance through message in reading pane, then move to next message. (Can be enabled or disabled in Tools, Options, Other Tab, Reading pane- Single key reading with space bar.) | Spacebar |
| Delete an item | Ctrl+D or Del |
| Create a new item of the current folder type | Ctrl+N |
| Create a new Appointment (from any Outlook folder) | Ctrl+Shift+A |
| Create a new Contact (from any Outlook folder) | Ctrl+Shift+C |
| Create a new Task (from any Outlook folder) | Ctrl+Shift+K |
| Create a new Message (from any Outlook folder) | Ctrl+Shift+M |
| Create a new folder | Ctrl+Shift+E |
| Create a new journal entry | Ctrl+Shift+J |
| Create a new distribution list | Ctrl+Shift+L |
| Create a new meeting request | Ctrl+Shift+Q |
| Create a new note | Ctrl+Shift+N |
| Create a new task request | Ctrl+Shift+U |
| Create a new Post | Ctrl+Shift+S |
| Open Help | F1 |
| Open Find dialog or Find pane. | F3 |
| Expand dropdown menus, use arrow keys to select from list | F4 |
| Refresh the current window (Send/Receive in older versions) | F5 |
| Move to next window element (navigation pane, message list, reading pane, or to-do bar) | F6 |
| Run spell check | F7 |
| Send/Receive | F9 |
| Open VBA Editor | Alt+F11 |
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